Storage, Handling, and Transportation for Event and Wedding Cakes – Cake Care Instructions

As a cake bakery owner, you know how important it is to take proper care of a fresh cake! So, it is absolutely necessary to include cake care instructions with each cake box, to ensure that customers are able to store, transport, and serve a cake in the correct way, without damaging the fragile cake in the process.

Cakes can melt, they can fall apart, the decorations can get ruined etc. if not stored or transported correctly and properly. A ruined event cake can lead to a ruined event or occasion, which equates to an unhappy customer but also hassle for you if you have to re-do the cake or worse are forced to give a refund. Imagine a wedding cake being ruined enroute to the wedding location after collecting the cake from a wedding cake bakery. This could be devastating for a bride and groom who want nothing less than a perfect day but it can be easily avoided with clear cake care tips that your customers can follow.

If you don’t want to design a cake care card or cake care instructions yourself (or if you simply don’t have the time), then you can use one of our ready-made Cake Care Card Templates. All of the cake and bakery business templates in our shop are editable and printable, so you can quickly create a personalised cake care note card for your cake shop.

The Most Important Cake Care Instructions:

1. Pickup and carry the cake box from the bottom only. Never pick up the cake from the top or sides, especially if carrying a tiered cake.
2. Always keep the cake level during transportation, refrigeration, and display to avoid decorations falling off and the cake from falling over.
3. Place the cake in an air-conditioned vehicle, away from loose objects. Drive slowly, avoiding sudden stops and turns which could potentially damage the cake. Try to avoid leaving the cake outside of the refrigerator for longer than 30 minutes, unless the cake is ready to be displayed, to avoid the icing becoming soft on the cake.
4. Make sure that you have enough room in your vehicle for the cake type and size which is being collected.
5. Store cake in the box in a refrigerator. Keep the cake away from direct sunlight, moisture, and heat when it is not in the fridge.
6. Take the cake out to display about 1-2 hours before serving and make sure to serve the cake at room temperature. As a cake serving recommendation, cake tastes much better when it is served and eaten at room temperature. Bear in mind that the cake will lose its shape if it becomes too warm.
7. Cake decorations are very delicate so touch them as little as possible.
8. Use a sturdy cake stand, which is at least an inch larger than the cake board.
9. Remove all cake decorations before cutting and serving.
10. Store any leftover cake within an airtight container in the refrigerator. Follow this link for 3 easy ways to preserve cake.

Final Thoughts

By providing your customers with appropriate cake care instructions, you will reduce the risk of a mishap occurring after sale and collection, and in doing so, you will maintain a happy returning customer base and a great experience at the occasion or event which the cake was intended for.  By offering a cake do’s and don’ts guide with each cake purchase, a cake baker can provide not only appropriate cake serving instructions, but also cake storage and cake transport recommendations, and this will make sure that the cake is perfectly always preserved to ensure quality and protection from the collection stage to serving.

And if you don’t want to waste precious time making your own wedding and event cake care cards from scratch, then have a look at our template shop at Diymydesign.com and find the perfect design for your cake business!

If you don’t want to do your own printing, then head over to our Zazzle Store to check out our printed cake care instructions cards and other bakery designs!